Built inside a real cafe to track inventory, receipts, recipes, and margins without spreadsheets. Now looking for a small group of Square cafes to shape what comes next.
Turn weekly counts, receipts, and recipes into margin answers your team can use.
84.6%
Latte margin
8 items
Auto-read
Save 5–10 hrs / week
on inventory tasks
Reduce waste
and stockouts
Increase profit
with accurate costs
Managing costs should not compete with marketing, training, and reviews. CafeTally turns inventory, receipts, and recipes into decisions you can use.
You don't know your true cost per drink.
Without accurate costs, you're guessing on pricing and losing margins.
Prices go up. Your menu doesn't.
Supplier prices change, but your menu stays the same - margins silently shrink.
Inventory gets counted… then ignored.
Manual counts don't translate into action - leading to waste, overstocking, and lost profit.
You're reacting to problems, not preventing them.
By the time you notice issues, you've already lost money.
These small gaps become blind spots that quietly drain cash.
AI does the heavy lifting so you can focus on running your cafe.
Automatically update
costs across your menu as prices change
Automatically track
price changes from receipts
Turn inventory into
real, usable data
Ask anything about
your margins - get answers instantly
Price Detection
We'll let you know if a price suddenly shifts.
AI Assistant
Chat to our AI assistant and see your true margins instantly.
Wastage Insights
Understand your wastage and automatically restock baked goods from purveyors.
P&L Integration
See your P&L by integrating with Plaid with AI assisted COGS calculation.
Margin Analysis
See revenue, costs, and monthly profit in one clean owner view.
We learn how your cafe operates. Make sure CafeTally is a good fit.
Walk through the features that matter to you. Inventory, margins, integrations, and more.
We help you set up your first products and costs. Build your initial margin model together.
30-day guided setup, then optional ongoing support.
Cafetally
Extract ingredients and costs from receipts easily
Normalize units and update your inventory instantly
Analytics
See margin per product and size at a glance
Identify low-margin items before they hurt profits
Variation
8oz
Margin
84.6%
Price
$5.25
COGS
$0.81
Variation
Large
Margin
85.3%
Price
$6.50
COGS
$0.95
+2 more variations
| Variation | Price | COGS | Margin |
|---|---|---|---|
| 8oz | $5.25 | $0.81 | 84.6% |
| Large | $6.50 | $0.95 | 85.3% |
| Medium | $6.00 | $0.95 | 84.1% |
| Small | $5.50 | $0.95 | 82.7% |
Variation
Large
Margin
86.8%
Price
$6.30
COGS
$0.95
Variation
Medium
Margin
87.7%
Price
$7.15
COGS
$0.95
+1 more variations
| Variation | Price | COGS | Margin |
|---|---|---|---|
| Large | $6.30 | $0.95 | 86.8% |
| Medium | $7.15 | $0.95 | 87.7% |
| Small | $7.00 | $0.95 | 86.4% |
Running a café, I realized how much time we were wasting on spreadsheets and guesswork. I built CafeTally for our own shop first, and now I am looking for a few honest operators to help shape the next version.
Sean Dokko
Founder, CafeTally · Butter Notes Cafe
Cafe tools are often expensive, complicated, and built for an older era of restaurant software.
CafeTally keeps backend operations simple: fewer spreadsheets, clearer costs, and less stress.
Save hours every week
Automate tedious costing and inventory work.
Made for cafes
Purpose-built tools for real cafe operations.
Shaped with early pilots
Built around blunt feedback from real operators.
Item 1 of 8
Odeko
AmerCareRoyal Black Beverage Plugs
$14.90
Unit Cost
$0.04 / each
This item may have a measurable size
e.g. 1L bottle, 5 lb bag - tap to convert
1 case per unit
Simple, flexible pricing
Choose individual feature sets for $20 each per month, or unlock all five with All Access for $49 per month, per store. Pay annually and save 20%.
Billing cycle
Annual billing is paid once per year.
Flexible
Choose one or more feature sets and show your team only the tools it needs.
$192
/ feature set / year
$16 per month equivalent
All five feature sets
Give this store every current CafeTally feature set for one lower price.
$470
/ year / store
$39 per month equivalent
Bundle savings: $51 less each month than buying all five separately.
Prices are per store. Annual plans save 20%.
Receipts & Invoices
Menu & Recipes
Inventory Management
Payment Systems
Sales Data
COGS Tracking
Permissions & Roles
Reports & Insights
CafeTally automatically tracks your costs in real-time and syncs with your Square POS, so your COGS is always accurate and up to date.
What if I already have a solution that works for me?
+CafeTally is designed to complement your existing tools. Most operators find the adoption takes less than a day, and we'll help you every step of the way.
How long does it take to set up CafeTally?
+Most cafes are up and running in a few hours. We'll walk through your catalog, costs, and integrations together on your demo call.
Does it work with my POS system?
+CafeTally integrates directly with Square today, with Toast and Clover support on the roadmap. If you're using something else, we can discuss options on your demo.
How is pricing determined?
+Choose individual CafeTally feature sets for $20 each per month, or get all five with All Access for $49 per month. Annual billing saves at least 20%. One feature set costs $192 instead of $240 over 12 months, saving $48 per year. All Access costs $470 instead of $588, saving $118 per year. Pricing is per store.
CafeTally automatically calculates true costs and margins, so you can make smarter decisions, faster.
Get started in just a few hours.
Quick, guided setup with your data.
We'll help you set everything up.
Onboarding and support from real people.
Totally flexible to match your needs.
Built for cafes of every size.
